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Company Secretary

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Company Secretary

Under Section 474 of the Companies Ordinance, all limited companies in Hong Kong “must” appoint a company secretary. The role of the company secretary is to guide the company to ensure that it is in compliance with the law. In order to prevent the company from being penalized, the company secretary also needs to ensure all important documents are submitted on time.

As most entrepreneurs and SME owners do not have a comprehensive understanding of company law and are not very familiar with corporate compliance procedures, company secretarial services are very popular, saving them a lot of hassle and unnecessary fines.

According to current legislation, anyone operating or planning to operate a trust or corporate services business in Hong Kong must apply for a Trust or Corporate Service Provider (TCSP) license.

The founder of AC Accounting, Adam Ho, is a licensed trust and corporate service provider (license number: TC004835) with over 10 years of experience in the field of company secretarial services, assisting SMEs in handling numerous challenging issues. To date, AC Accounting has served as the statutory company secretary for over 2,000+ limited companies.

Company Secretarial Services

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Company Secretary Services

The company secretary holds a legally required position in limited companies, mainly tasked with ensuring that the company adheres to corporate legislation and conducts its reporting duties in a timely manner. 

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Annual Return

A limited company must submit its Annual Return Form within 42 days of its anniversary date each year. The form details information as of the anniversary date of the company’s establishment, including details about the  directors, shareholders, etc.

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Transfer of Shares

The share transfer procedures must be finalized with the Stamp Office within 2 days of the transfer. The documents need to be stamped, and the appropriate stamp duty paid, to ensure the transfer is legally recognized and effective. 

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Business Transfer

When there is a change of partners in an unlimited company, the company must submit a written application to the Business Registration Office within one month of the change to notify the amendment on the Business Registration Certificate.

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Registered Office Address

Services include: company registered office address, unlimited mail and parcel collection, and mail forwarding to a designated address once a month. Our office is located in Lai Chi Kok, with convenient transportation.

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Trademark Registration

Registering a trademark grants you the exclusive right to use the mark for the relevant goods or services, providing you with the maximum protection for its use and is an essential part of managing a brand.

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Bank Account Opening

In today’s business world, rapid fintech advancements make having a business account key for simple bookkeeping, payment collection, and connecting with other systems, essential for business expansion.

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Company Deregistration

Both limited and unlimited companies must follow specific procedures for closure when ceasing operations. This includes settling all taxes, with limited company cancellations typically taking around six months.

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Annual Company Secretary Service Plan

Basic Plan

Excluding Government Fees
HK$800/Year

  • Acting as Company Secretary
  • Filing of Annual Return (NAR1)
  • WhatsApp Group Support
  • Business Commencement Notification
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  •  
  •  


  • +$600 for registered address service

  • - Mail collection with same-day notification via WhatsApp
  • - Twice-monthly forwarding (mid-month / end-of-month)
  • - Digital Signage

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Value-Added Plan (Recommended)

Excluding Government Fees
HK$1100/Year

  • Acting as Company Secretary
  • Filing of Annual Return (NAR1)
  • WhatsApp Group Support
  • May use the following services "up to 5 times"
  • - Appointment or Change of Directors and Secretary Information
  • - Change of Company Name
  • - Change of Registered address
  • - Business Commencement Notification
  • - Change of business nature
  • - Change of business name
  • - Application for Branch Business Registration Certificate
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  •  

  • +$600 for registered address service

  • - Mail collection with same-day notification via WhatsApp
  • - Twice-monthly forwarding (mid-month / end-of-month)
  • - Digital Signage

Apply Online Now

Professional Plan

Excluding Government Fees
HK$2200/Year

  • Acting as Company Secretary
  • Filing of Annual Return (NAR1)
  • WhatsApp Group Support
  • May use the following services "up to 5 times"
  • - Appointment or Change of Directors and Secretary Information
  • - Change of Company Name
  • - Change of Registered address
  • - Business Commencement Notification
  • - Change of business nature
  • - Change of business name
  • - Application for Branch Business Registration Certificate
  • - Preparation of Meeting Minutes
  • - Update of Company Registers of Members
  • - Update of Register of Significant Controllers
  •  

  • +$600 for registered address service

  • - Mail collection with same-day notification via WhatsApp
  • - Twice-monthly forwarding (mid-month / end-of-month)
  • - Digital Signage

Apply Online Now

Company Secretary Responsibilities

  • Maintain company records: Responsible for maintaining the company's statutory books, including registers of shareholders, minutes of board meetings, etc.
  • Compliance oversight: Ensure the company adheres to relevant laws and regulations and submits all statutory and regulatory documents on time, such as the annual return form.
  • Meeting organization and record-keeping: Organize meetings such as board meetings and general shareholder meetings, and prepare meeting minutes and agendas.
  • Share management: Handle shareholder-related matters, including the issuance, transfer, and recording of shareholder interests.
  • Communication bridge: Serve as the communication link between directors and shareholders, handling shareholder inquiries and disseminating company information.
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Company Secretarial Service Fees

Service TypeService Fee
(HKD)
Government Fee
(HKD)
Total Cost
(HKD)
Annual Company Secretary Fee (Basic Plan)800105905
Annual Company Secretary Fee (Value-Added Plan)11001051205
Annual Company Secretary Fee (Professional Plan)22001052305
 –  + Registered Address for Company Secretary Service (Original Price $1000)600600
Registered Address Service1000 –1000
Annual Return (NAR1) ***500105605
Change of Company Name ***500295795
Change of Director/Company Secretary Details ***300 –300
Notice of Appointment/Resignation of Director or Company Secretary ***500 –500
Share Allotment1200 –1200
Share Transfer1500Stamp Duty1500
Change of Company Registered Address ***500 –500
Register of Significant Controllers ***500 –500
Application for Branch Business Registration Certificate  ***500223723
Notification of Commencement of Business  ***300300
Change of Business Nature ***300 –300
Change of Business Name  ***300 –300
Replacement of Business Registration Certificate ***300 –300
Certified Copy of Business Registration Certificate ***10027127
Notification of Cessation of Business ***500500
Company De-registration16006902290
Application for Dormant Company10001000
Notice of Addition/Withdrawal of Partners800800

***  Services included in Annual Secretarial Service (value-added plan)

1

Company Secretarial Service Fees

Service TypeService Fee
(HKD)
Government Fee
(HKD)
Total Cost
(HKD)
Annual Company Secretary Fee (Basic Plan)800105905
Annual Company Secretary Fee (Value-Added Plan)11001051205
Annual Company Secretary Fee (Professional Plan)22001052305
 –  + Registered Address for Company Secretary Service (Original Price $1000)600600
Registered Address Service1000 –1000
Annual Return (NAR1) ***500105605
Change of Company Name ***500295795
Change of Director/Company Secretary Details ***300 –300
Notice of Appointment/Resignation of Director or Company Secretary ***500 –500
Share Allotment1200 –1200
Share Transfer1500Stamp Duty1500
Change of Company Registered Address ***500 –500
Register of Significant Controllers ***500 –500
Application for Branch Business Registration Certificate  ***500223723
Notification of Commencement of Business  ***300300
Change of Business Nature ***300 –300
Change of Business Name  ***300 –300
Replacement of Business Registration Certificate ***300 –300
Certified Copy of Business Registration Certificate ***10027127
Notification of Cessation of Business ***500500
Company De-registration16006902290
Application for Dormant Company10001000
Notice of Addition/Withdrawal of Partners800800

***  Services included in Annual Secretarial Service (value-added plan)

We are happy to assist

Inquiry Hotline: (852) 3580 1380 / WhatsApp: (852) 6706 6903

What Our Clients Say?

Frequently Asked Questions

What is a Company Secretary?

The Company Secretary is appointed by the directors of the company and holds a senior position. Not only do they need to maintain close contact with the directors and shareholders, but they are also responsible for communicating with the government and regulatory bodies (such as the Companies Registry, Tax Bureau, Securities and Futures Commission, and the Hong Kong Stock Exchange) to ensure that the company is in compliance with the relevant regulations.

Is it mandatory for a limited company to have a company secretary?

Yes, a company secretary is a statutory position in a limited company. For a listed company, the company secretary must possess professional qualifications before assuming the role.

What are the responsibilities of a company secretary?

The company secretary must provide professional guidance and advice to ensure that the company complies with the appropriate legislation. They are also responsible for ensuring that all legal documents and forms for the company are submitted on time to avoid any related penalties.

Can a director also serve as the company secretary?

According to company law, anyone who conducts company secretary services must obtain a license. If the director in question is not the sole director of the company and does not conduct company secretary services, then he/she can also hold the position of company secretary.

What are the statutory responsibilities of a company secretary?

If a company fails to comply with the regulatory requirements, the company and every responsible person, including the company secretary, can be prosecuted. Upon conviction, they may be subject to a fine for the breach of duty.

年度獎項

Outstanding Chinese Enterprise of the Year 2023
(一帶一路傑出華人企業)

The Most Valuabble Brand (Asia Pacific) of the Year 2023
(最具價值亞太創業品牌)

Asia’s Most Valuable Services for the Year 2022
(亞太區最有價值服務)

The Most Reputable Professional Accounting Firm for the Year 2022
(最具信譽專業會計公司)

Most Reliable Accounting And Corporate Services of the Year 2021
(最可靠會計及企業服務)

HKMOS Awards
(最優秀服務大獎 2021)

Famous Brands Hong Kong
(香港著名品牌 2021)

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